Terms & Conditions

Our T&Cs

By registering your child with SCA you are giving acceptance of the following terms and conditions.

Classes/registration

  • Classes are paid for on a monthly basis. Upon registration you may be offered to pay for one class to make sure your child likes the session, where-after you will be invoiced for the remaining classes in the month. We ask that parents set up a direct debit with us.
  • Parents register online, however you will still be required to fill in a paper registration of contact information and photography permission.
  • If your child decides to leave SCA, you must let the director know by email before 13th of the month, failure to do so you will have to pay any remaining fees, including production fees if a production or dance has been cast for a show.
  • Anything belonging to SCA must be returned upon leaving the company.
  • Children wanting to join drama may be given a part in the chorus or a junior group before being given a speaking part to see their suitability.
  • Parents are not allowed to sit in sessions unless this has been pre-arranged with the class teacher.
  • If a child is under 5 there may be a requirement for the parent to stay and help with their needs. Parents are welcome to stay for the first session to see how their child settles, however to stop them running backwards and forwards to you we recommend you stay out of sight from your child.
  • Children with special educational needs are welcome, however parents should speak to the class teacher so they know how best to meet the needs of the child.
  • Parents are requested to speak politely to the director, teachers and volunteers, any rude or foul language is not tolerated and your child may be dismissed from the company with no refund of classes paid for.
  • A performing arts group is about commitment. Children must be dedicated to get the most out of the sessions. Children are only allowed to miss 2 sessions in a school term.
  • If you know your child is going to be absent please give the teacher as much warning as possible. The session will have been planned for the day and may require changing if certain children are absent.
  • Any extra sessions that have been put on may require a sessional payment fee.

Liability

  • The director is Mr Scott Cooper BAEd (Hons) MA PGCE UTDMRTS, a fully qualified secondary music teacher. He also has relevant first aid and safeguarding training through his work with children, young people in schools. He has a full enhanced DBS check.
  • Volunteers and other teachers who work for SCA are given guidance on working with children and safe working practices.
  • SCA has public and employee liability insurance.
  • SCA has a child protection and safeguarding policy.
  • SCA has a privacy policy.
  • SCA offers equal opportunities for its parents, children and contractors.
  • On occasions a different venue may be used, such as for rehearsing for a show. It may be necessary to charge an extra fee for this session to cover the venue hire.
  • In the absence of a teacher, another teacher may be used for the session. It is up to the director which teacher is used and no refunds will be given for a session where it is taught by someone else.
  • SCA is not responsible for children’s personal belongings. Children should not bring expensive items to the session such as mobile phones. Older children who require to bring them for parental contact should keep them out of sight and not use them in class.
  • It may be necessary to move a child or hold them in a certain way to demonstrate movement.
  • Usual contact hours are 9am-8pm (during school hours you might not get a reply straight away). Messages can be read by a number of staff in the company.

Payment and Invoices

  • We currently use an invoice and email system with www.membermeister.com
  • When you enrol we take your bank details and set you up on GoCardless for automatic payments.
  • Invoices are usually sent out so they process on 15th. To un-enrol we must be informed by 13th of the month, otherwise the invoice is still payable. Late payments are subject to a £5 late fee.
  • On occasions other invoices are sent for t-shirts etc, these invoices process 2 days before the due date of the invoice.
  • Parents who cancel the direct debit mandate without un-enrolment will be charged the £5 late fee as well as the invoice. If your child has left you will still be required to pay the invoice if we haven’t been told by 13th of the month, or by the due date on the invoice. We will re-try your payment using the bank details you provided at registration.
  • If it is cancelled again we will contact you with regards how the payment is being made.
  • If you refuse to pay an invoice, we may pass the debt onto debt guard solicitors to chase on our behalf.
  • Receipts for payments are sent automatically from www.membermeister.com. If you would like an invoice receipt please let the director know.
  • Broken goods will require payment and will be sent via invoice.
  • SCA does not give refunds, however cancelled classes happen occasionally. Due to the complexity of the invoices, any cancelled classes will be taken from the next terms invoice or a longer class maybe scheduled. If a cancelled class is outside of SCAs control such as snow, power cut, or the venue cancelling the session, the payment will be taken to cover the running costs of that session.
  • We have awards for children in the form of point badges, these are awarded after children have attended so many sessions. If badges are lost they can be replaced for £1. Star of the week bears are occasionally sent home with children, if the bear is not returned there is a £5 late fee, if it needs replacing the fee is £25.
  • For some drama and dance performances it might be necessary to charge a script fee or fee for costumes.

Uniform

  • All children are required to attend class in the correct uniform.
  • Please check the handbook for more details. We ask children are in uniform after the first two lessons of classes.
  • You can purchase items direct from https://getmekitted.com/scott-cooper-academy-133-c.asp
  • Parents are informed of non-uniform days when uniform is not required.
  • Most classes require children to be in bare feet for their safety. Verruca’s do not pass on in dry conditions, however children should cover them with a plaster. The teacher will issue a plaster if necessary. They should not be wearing socks or shoes.
  • Children are required to bring their script for drama, a bottle of water, and a snack if they are staying for multiple sessions.

Photographs and Social Media

  • On registration you give permission for the use of photography to promote our work.
  • We currently have the following social media accounts where photographs are shared. Please note children are never named on public groups.
  • Issues on social media should be reported to the director.
  • Photography backstage at shows/productions is strictly prohibited.
  • Parents are welcome to take photos at shows unless the director has said otherwise.

Company Rules and Behaviour

  • I will behave sensibly and listen to the teacher and all the staff.
  • I will not run around the hall.
  • I will not bully or intimidate other children.
  • Bullying or bad language will not be tolerated and I may be asked to leave.
  • If I wish to speak I will raise my hand.
  • Failure to attend several rehearsals will result in me losing my part in drama or dance.
  • I will participate in bare feet for my own safety, wearing shoes or socks is not allowed unless studying ballet. I will wear SCA uniform. (Dependant on the activity)
  • Failing to follow the behaviour policy by a child will result in suspension. Two suspensions in a year a child will be asked to leave.
  • We have a rewards policy where children are awarded points badges by attending class regularly. We have the right to suspend this rewards system or deduct points.
  • If a child is not collected within 15 minutes of the session finishing, the teacher will make every effort to contact the legal guardians. A late pickup fee may be issued.
  • If after 30 minutes a child has not been collected, and there has been no contact at the home address, the authorities may have to be informed.
  • Please note the venue may issue us with extra rent which could be passed onto you.
  • Lost property is not the responsibility of SCA. Any lost property will be stored for two weeks before it is deposed.
  • Children with phones are for the discretion of parents, however should not be used during teaching time. Photos of children should not be on any phone or device other than the iPad/camera owned by SCA. The director may confiscate phones from a child who is causing disruption.

Scott Cooper (Director)

Revised 13th January 2021